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Purchase Card (PCard) Program

The UBC Purchase Card (PCard) is a ScotiaBank Visa® corporate credit card that allows individuals to purchase UBC business-related items valued at $3,500 or less from any supplier that accepts Visa®.

The PCard can be used for all goods and services except travel, entertainment and other restrictions. The PCard allows individuals to make purchases without encumbering their  own personal funds or incurring personal liability, ensures timely payment to suppliers and eliminates costly administrative processes. The PCard is NOT to be used for personal purchases.

The PCard does not impact individual personal credit ratings.  A Liability Waiver Insurance of $100,000 CDN per card.

In addition to these benefits, UBC Supply Management is actively negotiating special incentives for PCard holders, such as on-line ordering, enhanced reporting and discounts. The goal is to effectively manage the UBC supplier base while demonstrating best value (quality, price, service and innovation) to the university. All UBC employees (with the approval of their Vice-President, Dean, Director or Department Head) are eligible for a UBC PCard.  

Cycle Dates and closing dates for Fiscal Year End.
March Cycle - Feb.16, 2014 – Mar.15, 2014
Closed in CentreSuite for reconciliation - Mar. 19, 2014 at 4:00pm (due to weekend upload)
March Year End Cycle - Mar.16, 2014 – Mar. 25, 2014
Closed in CentreSuite for reconciling - Mar. 26 at 4 pm
Final Year End Cycle - Mar. 26, 2014 – Mar. 31, 2014
Closed in CentreSuite for reconciling - Apr. 1 at 12:00pm

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Payment & Procurement Services
TEF3-5th Floor, 6190 Agronomy Road
Vancouver, BC V6T 1Z3
Tel 604-822-2187

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